Board meetings should be productive, enjoyable and educational. Board members bring a wide range of backgrounds and skills to your company that will make it more successful. Board members are expected to manage the finances, reputation and future plans of your business. It is crucial to keep contact with them beyond board meetings, via phone calls, private meals and managerial meetings.

Make sure that board materials are accessible to all directors in advance of the meeting. This will allow the board to read and prepare for discussions. Avoid shocking the board by presenting lengthy propositions or controversial issues for which they are not prepared. Avoid discussing these issues at the beginning of a meeting when the board might not be prepared for the amount of discussion needed.

Keep the board focused by establishing an agenda that is clear, with approximate meeting times for each item. This will allow the board to organize its time and encourage active participation. It is essential to clearly delegate one person who is the secretary or a member of the board, to take detailed minutes of the meeting. This will avoid headaches and miscommunications later on.

Some officers like to start the meeting by telling a successful story to inspire the board. This can be a great way to boost morale and highlight how the board’s decisions have an impact on employees, customers or other stakeholders. Invigorating the board by achieving positive results can help focus the board on the future of your organization.

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