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Features to Look For in Document Sharing Software

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In the past sharing files with colleagues meant printing out documents or physically handing them to each other. This was inefficient and resulted in a lot of miscommunications and errors. The File-sharing Software is a modern alternative that allows employees to upload, download, and transfer different types files via the internet or on through a network. The best document sharing applications include features like version control, centralized data storage, and real-time collaboration to make it easier for project managers to share information and manage projects in real-time.

Idealistically, the best tools for file sharing also let IT control the content to prevent unauthorized data from being shared or sensitive information from being leaking. They also ensure that users have the latest version of every file. Cloud-based software allows for multiple permissions, which helps ensure security and stops leaks of information.

Version tracking is an essential function of any document sharing application. Many vendors have integrated this feature into their systems in order to prevent teams from doing duplicate work or working with outdated versions. Look for it on platforms that work with popular programs such as Office, CAD files, or even videos and images.

The most advanced document sharing apps also offer seamless collaboration. They are simple to use and provide users with a pleasant experience beginning with the onboarding process and continuing to daily use. Find an intuitive interface and the ability to search for specific phrases or words in the body and title text, as well as to filter by upload and last-modified dates, file type and more. Platforms should be able to synchronize files on your computer to the cloud for the best efficiency and convenience.


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