The importance of keeping minutes of board meetings is often ignored. It doesn’t matter if they are an official record or just an document for organizational purposes, minutes ensure that every decision and action taken at a meeting are documented. They also aid in the enforcement of director and corporate accountability.

This is why it is essential that the process of making minutes is clearly defined. There are a variety of ways to record minutes, but the most efficient way is to use a program that allows for quick and efficient recording during the board session. This technology can help reduce the time required to create minutes, and guarantee that all data is recorded.

The purpose of board meeting minutes should be to provide a truthful and objective report of the meeting, without expressing any opinions or bias. However, this can be challenging when emotions are running high or when the board has disagreements. It is therefore crucial that the person who takes the minutes be able to separate their own thoughts and observations from those of the board as they record their observations.

Bowie suggests that board secretaries follow the same format for recording their meeting minutes. This will allow for a more her latest blog efficient process of the recording of minutes so that the board has more time to discuss issues and respond to questions. She suggests that all changes of the minutes be recorded so board members can see the date they were updated.